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Home » Enjoying » Outdoor Events Guidance » Further Information » Roles of the key organisations

Roles of the key organisations and contacts

The Police - have a broad remit in relation to public order and traffic management. They must be contacted if the event is likely to require some form of traffic management, bring large, unexpected numbers into an area, require marshalling on, or adjacent to, roads or have an impact on normal activities.

Pembrokeshire County Council - has a range of statutory and advisory responsibilities. They must be contacted for any event that runs along or adjacent to roads or where parking issues are likely to impact on other road users. Similarly, if signage or way marking along routes is required along roads or other council facilities are required, then Pembrokeshire County Council or the Highways Agency must be contacted. Pembrokeshire County Council is also likely to contact the Police, Fire Service and local councillors depending on the nature of the event.

Pembrokeshire Coast National Park Authority - The general purpose of the Authority is to ensure that the three aims are collectively achieved in a co-ordinated way. In relation to events, the Authority has a role in:

• Promoting best practice in the organisation of events in the Pembrokeshire National Park;

• Working to ensure that events where possible, contribute to the  aims of the National Park;

• Assisting event organisers with advice on best practice, liaison and local contacts

The Pembrokeshire Coast Path and other public rights of way in the National Park are managed by the National Park Authority.  The National Park Authority also manages a number of car parks and viewpoints and manages most of the tidal foreshore in Pembrokeshire (the area between high and low tide).  The National Park Authority therefore need to be consulted for any events directly affecting these sites and paths.

National Trust – The National Trust are a large landowner in Pembrokeshire and protect some of the most important spaces for everyone to enjoy including historic houses, gardens, mills, coastline, forests, woods, fens, beaches, farmland, moorland, islands, archaeological remains, nature reserves, villages and pubs. They should be contacted if event would use/cross/affect a National trust property.

Pembrokeshire Outdoor Charter/Marine Code Group – Promotes the sustainable use of Pembrokeshire’s marine, coastal and terrestrial environments for adventure and leisure activities. The group can be contacted for advice on any aspect of adventurous activities relating to an event.

Destination Pembrokeshire Partnership – The Partnership has members drawn from the key organisations involved in tourism in Pembrokeshire. The partnership has been established to better define roles and responsibilities, identify the most appropriate organisations to undertake certain tasks and to coordinate the delivery of activity that meets strategic tourism priorities.  The Partnership has agreed a Destination Plan that can be downloaded from http://www.tourismhelp.co.uk/

Pembrokeshire Tourism - Pembrokeshire Tourism work closely with the business community, organisations and local authorities to support and promote tourism in Pembrokeshire, and is another source of useful information and knowledge relating to tourism, suppliers and marketing.